Organize the studio with labels

Labels in Teach Up help you efficiently organize your courses, assessments, and training paths. You can create personal or shared labels depending on your needs. This guide explains how to create labels, tag your content, and quickly retrieve activities using labels.

Table of contents

• Create a label

• Edit or delete a label

• Tag a course, assessment, or training path with a label

• Find activities by label

• Frequently asked questions

Create a label

Teach Up allows you to create two types of labels to help structure your content:

• Personal labels, which are only visible to the person who created them.

• Shared labels, which are visible to all authors—or specific departments, if that feature is enabled.

To create a label in Teach Up:

1. Go to the “Studio” section.

2. Click the pencil icon next to “Labels.”

3. You now have two options:

In the “Personal labels” tab:

• Click “Create a label.”

• Enter a name for your label (e.g., “Country”) and choose a color to make it easy to spot.

• Click “Confirm.”

In the “Shared labels” tab:

• Click “Create a label” under the “Common to all” section to make it accessible to all authors, or to each department if the “Departments” feature is enabled on the account.

• Name the label, select a color, then confirm.

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Edit or delete a label

To edit or delete a label:

1. Click the pencil icon next to “My labels.”

2. Click the pencil again on the label you want to update.

   • You can modify both the label name and its color.

3. To delete the label, click the cross icon.

Tag a course, assessment, or training path with a label

To associate a label with an activity (course, assessment, or training path):

1. Find the activity you want to tag.

2. Click the three dots to access its options.

3. Select “Associated labels” from the menu.

4. Choose the desired label and click “Confirm.”

A flag icon will appear on the activity to show it has been tagged.

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Find activities by label

To view all activities associated with a label:

1. In the left-hand column of the Studio, go to the “Labels” section.

2. Click “Personal” or “Shared” depending on the type of label.

3. Select the label you want.

A list of all activities tagged with that label will be displayed.

Ideas for using labels

Here are a few ideas for using your labels:

• Organize your content by topic: for example, create a label for each subject covered (“Management”, “Sales”, “Safety”) to easily sort courses, assessments and training paths.
• Track a project's progress: create labels such as “In progress”, “To be approved”, “Approved” to see the status of each activity at a glance.
• Manage versions or editions: use labels such as “2025”, “Update”, “Former program” to tell apart different versions of the same content.
• Filter by target audience or entity: for example “Sales reps”, “Managers”, or the intended end user, to narrow down your content search.

Frequently asked questions

Can I share a label with other authors?
Yes, you can use shared labels.

What’s the difference between a personal and a shared label?
A personal label is private and only visible to its creator. A shared label can be accessed by all authors if it is common to all, or by all authors of a specific department.

How many labels can I create?
There is no limit to the number of labels you can create, whether they’re personal or shared.

How do I delete a label I no longer use?
Click the cross icon next to the label to permanently delete it. Note that if it is a shared label, it will be deleted for everyone.

Can I convert a personal label into a shared label?
There is no dedicated feature to directly convert a personal label into a shared one. However, you can achieve the same result by following these steps:

1. Go to the Studio and select your personal label from the side panel.

2. Once the list of activities appears, click the "Select" button at the top right.

3. Then click the icon to select all activities.

4. Click the "Label" button.

5. Choose an existing shared label or create a new one.

6. Select the desired shared label.

7. Click "Confirm".

The selected activities will now be associated with the shared label, making them accessible to all authors in your organization.

Is it possible to use a shared label across multiple departments?
No. A shared label can either be available to all users or restricted to a single department.
If you need the same label in multiple departments, you must create a separate shared label for each department.