On Teach Up, several roles are available, each determining what the user can do on the platform. This guide will help you understand the different roles, their permissions, and their hierarchy to maximize the use of Teach Up.
Summary
- Administrator
- Department Manager
- Owner
- Author
- Summary of roles and access
- Frequently Asked Questions
Administrator
The Administrator is the person who has all the rights on the platform. This role has full access to all features and can perform any action.
What they can do:
- All actions of Department Managers, Owners, and Designers (detailed below).
- Create and rename departments: manage the organizational structure of the platform.
- Add and manage users on the Teach Up design space: Administrators, Designers, Department Managers, and Owners.
- Add and manage participants (feature available with the Platform subscription).
- Access the subscription management tab: oversee and modify subscriptions.
Department Manager
The Department Manager is a designer with additional rights to manage a specific department.
What they can do:
- All actions of a Designer.
- Add and manage designers within their department.
- Manage content: oversee and edit the content of their department.
Owner
The Owner is a designer with special rights for a specific activity.
What they can do:
- All actions of a Designer.
- Make an activity private: protect access to a specific activity.
- Receive notifications: be informed when an administrator accesses their activity when it is in private mode.
- Moderate a contribution wall: control interactions in their courses.
Author
The author is responsible for creating and managing content. Their permissions can be restricted to certain departments.
What they can do:
- Create and edit content: manage courses and activities in the departments they are assigned to.
- Assign activities: distribute activities to participants from the "distribute" tab of each of their activities.
Summary of Roles and Access
| Role (in hierarchical order) | Created by | Possible Actions |
|---|---|---|
| Administrator | An Administrator | - Create and rename departments - Add Administrators, Designers, Department Managers, Owners - Access the subscription management tab - Add participants (Platform subscription) + All actions of Department Managers, Owners, and Designers |
| Department Manager | An Administrator | - Add and manage designers in their department + All actions of a Designer |
| Owner | An Administrator or a Department Manager | - Make an activity private - Receive notifications when an administrator accesses it - Moderate a contribution wall in their courses + All actions of a Designer |
| Author | An Administrator or a Department Manager | - Create and edit Teach Up activities in their department(s) - Assign activities from the "distribute" tab of those activities |
Frequently Asked Questions
How to change the owner of an activity?
The owner of an activity is by default the creator of the activity. To change it:
- Select the three dots next to the concerned activity.
- Click on "Change owner."
Why does an activity not have an owner?
There are two possibilities:
- The designer has changed departments, and the activity no longer belongs to that department, resulting in the loss of ownership.
- The designer has been deleted from the Teach Up account.
What happens if I delete a designer?
Deleting a designer does not affect existing activities. They will remain in the studio but without an assigned owner.
Is there a role for a manager/administrator of a specific course to distribute and monitor training without design access?
Currently, this type of role does not exist on Teach Up.